Academic record resources

The information on this page will help you keep students on track to enroll.

Transcripts and Academic Records

UC requires official documents to be submitted after a student accepts an offer of admission. Students who accept an offer of admission to UC must provide official academic records (transcripts) from all institutions they attended. Transcripts should not be sent until after the student has submitted their Statement of Intent to Register (SIR).

The official record must list the titles of courses and examinations the student completed, the grades (marks) earned, the dates attended and any degree or diploma earned.

International records

We recognize that it may be difficult to obtain international records in the event of political upheaval or natural disaster. However, these situations are rare. Failure to provide official records by the deadline may jeopardize a student's enrollment at UC.

Submission deadline

The annual submission deadline is July 1 for students admitted to a fall term. Students admitted for winter/spring should consult with the campus as deadlines may vary. 

Submission requirements

For schools that have the ability to submit electronic transcripts, UC maintains a list of accepted vendors for each campus. Paper transcripts must be postmarked by July 1. 

Exam results

Advanced Placement (AP), International Baccalaureate (IB) and A level exams

If a student reported AP, IB or A level exam results in the UC application, they must submit an official copy of their results directly from the testing agency. This must be done by July 15 for students enrolling in a fall term. Students admitted for winter/spring should consult with the campus as deadlines may vary. 

English language proficiency

Students who have self-reported English proficiency scores in the UC application must submit an official copy of test results from the Test of English as a Foreign Language (TOEFL), the International English Language Testing System (IELTS) examination (academic modules) or the Duolingo English Test (DET) by July 15 for students enrolling in a fall term. Students admitted for winter/spring should consult with the campus as deadlines may vary. 

IGETC certification

IGETC is certified by the California community colleges, not by UC campuses. Students should request IGETC certification from the last California community college they attend for a regular term prior to transfer. If a student requests certification from a California community college that is not the last school of attendance, it is at the discretion of that community college to certify.

Full certification

IGETC certification may be recorded as a notation on the transcript or issued as a separate certificate. Either method of certification is acceptable as long as it indicates full certification for UC and the date of completion.

Partial certification

A transfer student may complete a maximum of two courses of the IGETC pattern after transfer if the college or major program to which the student transfers accepts partial IGETC certification. Partial certification appearing as a notation on the transcript is not acceptable. As stated in the IGETC Standards, a separate document noting partial certification must be submitted. 

The annual submission deadline is July 15 for students admitted to a fall term. Students admitted for winter/spring should consult with the campus as deadlines may vary.