Completing the application

  1. Should a high school student apply to UC as a freshman or transfer student after high school graduation if they concurrently attended a college/university while in high school?
  1. If an applicant is taking classes concurrently at more than one college/university, can they report courses at both institutions?
  1. When a high school student repeats a course, how should they and the school report the two courses?
  1. If a student withdraws from a college/university course, do they still need to report it on their UC application?
  1. Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?
  1. Our high school's data-management system attaches summer school to the previous year's courses on the academic record. Would a UC-required course taken between 9th and 10th grade still be counted for admission?
  1. If the language other than English requirement is waived for a high school senior because they satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should the student indicate that on their application?
  1. If a student takes a college/university course in a language other than English, but has already satisfied UC's requirement in this subject area with coursework or documented proficiency, and the high school did not include the course on its academic record, is the student still required to report this extra course and grade?
  1. If a student spent his junior year abroad and received IB grades, how do you convert them into letter grades?
  1. If a student is denied a fee waiver on the application but is eligible for a College Board fee waiver, what should they do?
  1. I am assisting several students who are undocumented and eligible to apply to UC under AB540. Are there special instructions for these students in filling out the application?
  1. What should a student do if they want to apply to an additional campus after submitting an application?
  1. Would a freshman applicant be better off declaring a selective major or applying to UC as undeclared?
  1. How should a student in foster care answer the family information questions on the application?
  1. If a student's parents are both deceased, should the student provide their legal guardian's job, title, etc., on the application, or should they enter "deceased" for parent information on the application?
  1. A student has gone through high school using their middle name as their first name. Which name should the student use on their UC application?
  1. Do students need to submit academic records with the application?

Should a high school student apply to UC as a freshman or transfer student after high school graduation if they concurrently attended a college/university while in high school?

As long as the student does not enroll in a regular (fall, winter and/or spring) session at the college/university after high school graduation, that student would apply as a freshman. If the student plans to continue taking college/university courses after high school graduation, they will be a transfer student.

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If an applicant is taking classes concurrently at more than one college/university, can they report courses at both institutions?

Yes. The student must list information for all institutions, including the dates of attendance, even if they overlap. In answer to the question "Is this your current or most recent school?" the student must enter "yes" for the college where they have the most units, or for their high school if they are applying as a freshman, and enter all coursework completed or in progress at all institutions.

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When a high school student repeats a course, how should they and the school report the two courses?

The student must self-report the grades for both courses on the application, and we will determine which course and grade will be used in the GPA calculation. Schools should follow their own or their district's policy in recording grades on the student's academic record.

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If a student withdraws from a college/university course, do they still need to report it on their UC application?

Yes. Students must report all enrollments and coursework that appear in their academic records.

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Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?

Students must enter courses that appear on their school's UC-certified course list. Students who have attended more than one high school must list courses taken from each school. Transferable college/university courses and/or college/university courses that meet an “a-g” requirement must also be listed. Students can list non-"a-g" courses in the appropriate section of the Activities and Awards portion of the application.

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Our high school's data-management system attaches summer school to the previous year's courses on the academic record. Would a UC-required course taken between 9th and 10th grade still be counted for admission?

The student should report the course under "10th grade" even if it appears on the academic record as a ninth-grade course. It will earn credit toward the subject requirement and be used in calculating the GPA.

All “a-g” courses completed in the ninth grade are used toward the subject requirement, but are not used in calculating the GPA.

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If the language other than English requirement is waived for a high school senior because they satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should the student indicate that on their application?

If the student doesn't enter coursework showing that they have fulfilled the "a-g" requirements, they may receive an error message. If that happens, they should check the box that indicates they are aware of the possible deficiency (even though it is not a subject deficiency). In the additional comments box in the Academic History section, they should report that they have fulfilled the language other than English requirement through an alternative method. When UC evaluators see the student's test scores or that the student was taught in a language other than English, they will note that the requirement has been met.

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If a student takes a college/university course in a language other than English, but has already satisfied UC's requirement in this subject area with coursework or documented proficiency, and the high school did not include the course on its academic record, is the student still required to report this extra course and grade?

Applicants are required to report enrollment and coursework from all institutions they have attended. Failure to submit complete information may jeopardize an applicant's chances for admission, and will result in the cancellation of an admission offer if it later becomes known that the applicant did not do so, even if they withdrew from a course before a grade was earned.

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If a student spent his junior year abroad and received IB grades, how do you convert them into letter grades?

There is no need to convert the grades. In the application, the student must report the grades exactly as they appear on their academic record from the school abroad. If necessary, the student may select "Other" for Grading System and then enter those grades manually for each course. They can use the Additional Comments box in the Academic History section to explain the grading system.

The admissions office at each campus has experienced international specialists who will evaluate the student's international coursework. They are knowledgeable about the different grading systems and methods of reporting coursework in other countries.

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If a student is denied a fee waiver on the application but is eligible for a College Board fee waiver, what should they do?

If the student has applied for the UC application fee waiver within the online application and is denied the UC fee waiver, they must indicate that they want to pay by check. When they receive a bill from the UC Application Center, they must mail the College Board fee waiver to the address provided.

Regardless of the source of an application fee waiver, UC only approves waivers for applications for up to four campuses. If a student chooses to apply to more than four campuses and is approved for a fee waiver, they are responsible for the additional application fees owed.

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I am assisting several students who are undocumented and eligible to apply to UC under AB540. Are there special instructions for these students in filling out the application?

Yes. When asked their country of citizenship, they should select "No Selection" from the drop-down menu. Applicants who don't have a Social Security number must leave that field blank. They must not indicate the DACA Taxpayer ID or SSN provided as a result of the DACA process.

Students should submit the UC Nonresident Tuition Exemption Application and Affidavit, available from campus registrar's offices, as soon as they are accepted for admission.

View more information about the AB540 tuition exemption, including contact information for the campus registrars.

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What should a student do if they want to apply to an additional campus after submitting an application?

Provided a campus is still accepting applications, the student must log back in to their application, select the desired campus and major, and pay an additional fee ($70 per campus; $80 per campus for international applicants). The student should not start a new application.

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Would a freshman applicant be better off declaring a selective major or applying to UC as undeclared?

For information about applying undeclared and applying to selective majors at each of UC's undergraduate campuses, download the PDF document UC Campus Policies and Procedures on Evaluating Freshman Applicants (document will be updated by early November 2016 and reposted).

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How should a student in foster care answer the family information questions on the application?

The student can leave the sections on parents' occupations blank. For parents' highest level of formal education, required of EOP applicants, they must enter their parents' education level. If it is unknown, they can choose "No Selection."

For family income and size, which is required if the student is applying for a fee waiver or for EOP consideration, the student should fill out the section as an independent student. The California Chaffey Grant foster youth may provide assistance to cover the cost of attending UC.

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If a student's parents are both deceased, should the student provide their legal guardian's job, title, etc., on the application, or should they enter "deceased" for parent information on the application?

The student must provide the information for his or her legal guardian. They may also choose to inform UC that their parents are deceased in their personal statement or the additional comments section of the admission application.

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A student has gone through high school using their middle name as their first name. Which name should the student use on their UC application?

When filling out the application, the student must use their full legal name as it appears on their official birth certificate/records. The application asks for other names used on records; this is where the student should enter the name they have used during high school.

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Do students need to submit academic records with the application?

No. Students must refer to academic records to complete the academic history section of the application for accuracy, and submit official academic records once an offer of admission is accepted by the student.

The deadline to submit final, official academic records with all grades and a graduation date is July 1.

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